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2012 AGM | THE ARTS SOCIETY WEYBRIDGE (formerly Weybridge Decorative & Fine Arts Society)
MINUTES of the thirteenth Annual General Meeting held at Whiteley Village Hall, Walton-on-Thames TK12 4EH at 10.00 am on Wednesday 12th September 2012

Present: 142 members and Diana Lloyd (lecturer).

1. Apologies for absence and welcome to members

In welcoming members to the thirteenth Annual General Meeting of Weybridge DFAS, Stephen Hayes, Chairman of the Society, recorded that apologies for absence had been received from 12 members. Formal notice of the meeting was given in the programme card issued to all members. As last year, the agenda for the meeting and other papers had been emailed to all members who had registered an email address, and copies had been posted on the website and displayed on the notice board. A limited number of hard copies had been made available at the meeting.


2. Minutes of the twelfth Annual General Meeting

The minutes of the Annual General Meeting held on 14h September 2011 having been made available to all members, Francis Waghorn proposed, and Stephen Gillam-Smith seconded, and the members present voted unanimously by a show of hands that they be approved.


3. Committee Report

Stephen Hayes presented the Committee Report which had been made available to all members.
He said that the last year had been successful and enjoyable.
He said that in 2011, whereas normally 8-10 members resigned, last year there had been 31. As a result, 25 new members were admitted, and the waiting list had been reduced from 40 to 8. Subsequently, however, it had increased to 51.
The committee had taken on board two suggestions from members. Firstly, a self-funded day for committee members had been organised to the Chelsea Physick Garden, and it was hoped that this feature might encourage members to join future committees; secondly, next year there would be a drinks party for past committee members and their spouses. This could help to further the communication between the present committee and past members.
Richard Stocks proposed, and Michael Moore seconded, and the members present unanimously voted by a show of hands that the Committee Report be approved.


4. Accounts for the year to 30th June 2012

Margaret Waghorn, Treasurer, presented the accounts which had been made available to all members. She said that the Society was in a good financial state, and there had been a good surplus for the year. This was in part due to the surplus on visits and special interest days. The intention was to break even on these, but it was not always easy to ensure that this happened, and a surplus could not be relied upon, but had been produced thanks to enthusiasm of the organiser and the choice of topics. Richard Stocks proposed, Trevor Tarring seconded, and the members present by show of hands unanimously voted that the accounts be approved.


5. Election of officers and committee members

Four members submitted nomination papers to serve as officers on the committee for the ensuing year. Jo Collinson-Jones briefly took the chair and noted that Stephen Hayes had been proposed as Chairman by Richard Stocks and seconded by Richard Manthorpe, and the members present voted unanimously by show of hands that Stephen be elected. He then retook the chair of the meeting, and first paid tribute to Liz Moore, the retiring membership secretary, who unfortunately couldn’t be present, and also thanked Jo Collinson-Jones for her four years hard work in charge of meeting arrangements, but was delighted that she had agreed to stay on the committee as vice-chairman. Stephen then thanked Jennifer Rothera for her work with Special Interest Days, and expressed pleasure that she would continue on the committee in charge of visits, before introducing in turn the officers and committee members standing for election, asking each of them to stand and be identified.
Three other members had submitted nomination papers to serve as officers on the committee for the ensuing year, and these were individually proposed, seconded and unanimously elected by a show of hands of the members present.

Officers:
Seconded by:
Proposed by:
Joanna Collinson-Jones
Vice Chairman
Hugh Walker
Stephen Hayes
Margaret Waghorn
Treasurer
Carole Ferris
Jane Lunn
Richard Stocks
Secretary
Cathy Fowler
Roy Smith



Stephen Hayes continued with the election of committee members. Six members submitted nomination papers to serve on the committee for the coming year and were proposed, seconded and unanimously elected en bloc by a show of hands of the members present.

Committee:

Seconded by:
Proposed by:
Paula Stocks
Membership
Freda Lawry
Anne Youle
Jennifer Rothera
Visits
Madge Campbell
Ruth Heywood
Elvira Spary
Programme Secretary
Ruth Heywood
Shirley Bolsover
Margaret Crellin
Special Interest Days
Raymond Spary
Yvonne Walker
Julia Justesen
Meeting Arrangements
John Williams
Tony Collinson-Jones
Gilly Baker
Heritage Volunteers & Young Arts
Janet Jarrett
Liz Moore



6. Financial Examiner

Stephen Hayes said that Michael Rothera had kindly undertaken to continue the role of financial examiner. Michael Moore proposed, and Ben Parker seconded, and the members present voted unanimously by a show of hands that he be appointed financial examiner of the annual accounts for the ensuing year.


7. Next AGM

Before closing the meeting, Stephen Hayes told members the next annual general meeting would be held on 9th October 2013. This was a month later than in the past in order to provide more time to complete the accounts


9. Tony Collinson-Jones offered a vote of thanks to the Chairman and committee for their work during the past year, and this was seconded by Mary Pitron.